Implement Simple Approval and Revision Process in BookStack #4311

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OVERLORD · 2026-02-05T08:30:44+03:00

OVERLORD commented

2026-02-05 08:30:44 +03:00

Originally created by @asaglam76 on GitHub (Nov 11, 2023).

Describe the feature you'd like

Approval Process

Roles and Permissions: Define two roles - 'Author' and 'Publisher'. Authors can create and edit content, while Publishers have the authority to review and approve it.
Workflow: Authors mark documents as "Ready for Review" upon completion. Publishers are notified and can either approve the document or return it with feedback.
Technical Implementation: Utilize existing notification and document status features in BookStack, or integrate with third-party task management tools if necessary.

Revision Process

Setting Revision Intervals: Publishers set a revision interval (e.g., 1 year, 2 years) upon document approval.
Reminder System: Implement a system to remind Publishers to review documents that haven't been edited since the last set revision date.
Technical Implementation: Use existing reminder and deadline features in BookStack, or integrate with calendar tools or task management systems.

Describe the benefits this would bring to existing BookStack users

Streamlined Collaboration: The approval process formalizes document review, ensuring that all content meets quality standards before publication.
Consistent Content Quality: Regular revisions keep the information up-to-date and relevant, maintaining the integrity of the content in BookStack.
Enhanced Document Management: These features provide a structured approach to content creation and maintenance, making it easier for teams to manage their documentation workflow.
Increased Efficiency: Automated reminders and clear roles reduce the time spent on manual follow-ups and content checks.

Can the goal of this request already be achieved via other means?

Currently, BookStack does not have a dedicated system for document approval and scheduled revisions. While some aspects of document management can be handled through manual processes or external tools, these methods lack the efficiency and integration that a built-in feature would provide. The proposed features would streamline these processes directly within the BookStack platform, enhancing user experience and workflow management.

Have you searched for an existing open/closed issue?

I have searched for existing issues and none cover my fundamental request

How long have you been using BookStack?

3 months to 1 year

Additional context

No response

Originally created by @asaglam76 on GitHub (Nov 11, 2023). ### Describe the feature you'd like ### Approval Process - **Roles and Permissions**: Define two roles - 'Author' and 'Publisher'. Authors can create and edit content, while Publishers have the authority to review and approve it. - **Workflow**: Authors mark documents as "Ready for Review" upon completion. Publishers are notified and can either approve the document or return it with feedback. - **Technical Implementation**: Utilize existing notification and document status features in BookStack, or integrate with third-party task management tools if necessary. ### Revision Process - **Setting Revision Intervals**: Publishers set a revision interval (e.g., 1 year, 2 years) upon document approval. - **Reminder System**: Implement a system to remind Publishers to review documents that haven't been edited since the last set revision date. - **Technical Implementation**: Use existing reminder and deadline features in BookStack, or integrate with calendar tools or task management systems. ### Describe the benefits this would bring to existing BookStack users 1. **Streamlined Collaboration**: The approval process formalizes document review, ensuring that all content meets quality standards before publication. 2. **Consistent Content Quality:** Regular revisions keep the information up-to-date and relevant, maintaining the integrity of the content in BookStack. 3. **Enhanced Document Management:** These features provide a structured approach to content creation and maintenance, making it easier for teams to manage their documentation workflow. 4. **Increased Efficiency**: Automated reminders and clear roles reduce the time spent on manual follow-ups and content checks. ### Can the goal of this request already be achieved via other means? Currently, BookStack does not have a dedicated system for document approval and scheduled revisions. While some aspects of document management can be handled through manual processes or external tools, these methods lack the efficiency and integration that a built-in feature would provide. The proposed features would streamline these processes directly within the BookStack platform, enhancing user experience and workflow management. ### Have you searched for an existing open/closed issue? - [X] I have searched for existing issues and none cover my fundamental request ### How long have you been using BookStack? 3 months to 1 year ### Additional context _No response_

OVERLORD added the 🔨 Feature Request label 2026-02-05 08:30:44 +03:00

OVERLORD closed this issue

2026-02-05 08:30:48 +03:00

OVERLORD commented

2026-02-05 08:30:54 +03:00

@ssddanbrown commented on GitHub (Nov 12, 2023):

Thanks for the request @asaglam76, but I'd consider the fundamental request here already covered by #473 so I'm going to therefore close this off.

@ssddanbrown commented on GitHub (Nov 12, 2023): Thanks for the request @asaglam76, but I'd consider the fundamental request here already covered by #473 so I'm going to therefore close this off.

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Reference: starred/BookStack#4311